What is a property manager?
When the different lots inside a building (apartments, trading rooms, standing rooms, …) belong to different owners, these individual owners are for a part joint proprietor of the common parts of the building, such as the roof, the central entrance hall, the elevator and/or the garden.
In this context, we speak of “shared/joint ownership” and “Homeowner association” (VME).
The property manager (also known as the building manager) is the appointed representative of the homeowner association and represents the association legally. Furthermore, the property manager has different job responsibilities, in accordance with the legal provisions:
- the annual convening of the general assembly or for decisions that need to be made,
- to take notes of the decisions of the general assembly,
- to carry out the decisions made by the general assembly of the joint owners,
- to take all precautionary measures and set acts of temporary control,
- to manage the assets of the homeowner association,
- to represent the joint owners, both in jurisdiction and in managing the common affairs,
- to transfer diverse legally determined information in case of sale,
- to communicate the date of the general assembly to the residents of the building who do not have the right to vote.
In addition, the property manager also takes on daily common tasks:
- to manage the accounts (to prepare a budget, to request provisions, to draft distributions of costs, credit control, …),
- to monitor and to regularly control the contracts and the common parts,
- to order all the facilities,
- to lead the janitor if one is appointed,
- to apply the rules of procedure,
- to mediate between the co-proprietor,
- to manage the common insurance claims.